Digital HACCP software made for Irish kitchens
SmartChef keeps every HACCP record an Environmental Health Officer expects to see, in one easy app your team already knows how to use. From €25 a month, no contracts, and we'll set it up for you free.
No card needed for the demo. 30-day money back guarantee on every plan.
What is digital HACCP?
Every food business in Ireland has to run a food safety system based on HACCP and keep records that prove it works. For years that's meant a folder of paper forms, filled in with whatever biro was nearest, and a head chef catching up on the book after close.
Digital HACCP is the same job done on a phone or tablet. Your team does the same checks they always have, deliveries, fridge temperatures, cooking, cleaning, but each one is recorded in an app that dates it, times it and records who did it. The app reminds people what's due, flags anything out of range, and keeps every record organised and ready to show an inspector in a couple of taps.
It's not about adding work. Done properly, HACCP software should take less time than the paper book, and leave you with records you can actually rely on when the EHO walks in. If you'd like the detail on what inspectors expect, we've written about whether digital HACCP records are accepted by EHOs in Ireland.
What SmartChef's HACCP app does for your kitchen
Deliveries logged from a photo
Snap the label on a delivery and SmartChef reads the supplier, batch code and use-by date for you. It takes about ten seconds, and every delivery record keeps the photo as evidence.
Every record an EHO expects
Deliveries, fridge and freezer temperatures, cooking, cooling and reheating, hot and cold holding, probe calibration, transport and cleaning, all laid out so they're filled in correctly first time.
Reminders so nothing gets missed
SmartChef knows what's due and gives your team a nudge before anything slips, so the busy Saturday doesn't turn into a gap in the book.
Temperatures filled in for you
Pair an ETI Bluetooth probe and the reading drops straight into the record. Add our optional WiFi sensors and your fridges and freezers are monitored around the clock, with alerts by text, email and phone call.
Staff HACCP training included
Level 1 and 2 online HACCP training comes with every plan, and the certificates are stored in SmartChef so you can show an inspector exactly who's trained.
In every language on your team
Each person can use SmartChef in the language they're most comfortable with, while the records stay consistent for inspections. If yours isn't there, just ask and we'll add it.
Got more than one kitchen? SmartChef Group brings every site together in one dashboard, and it's included free.
Paper HACCP records or HACCP software?
| Paper records | SmartChef | |
|---|---|---|
| Logging a delivery | Copy the batch code and date off every label by hand | Take a photo and it fills itself in |
| Missed checks | Found when someone flicks back through the book | A reminder goes out before it's missed |
| Who did what, and when | Initials, if you can read them | Every entry is timed and linked to a person |
| A fridge running warm overnight | Nobody knows until the morning check | With sensors, you get a text and a call |
| When the EHO arrives | Find the right folder and hope it's complete | Any record, any date, in a few taps, or printed as a report |
| Cost | Printing, folders and a lot of staff time | From €25 a month, no contract |
What to look for when choosing HACCP software
There are a few HACCP systems on the Irish market now, and they're not all built the same way. Whichever you look at, these are the questions we'd ask.
- Does it cover every record you're expected to keep? Some apps only do temperatures. You want deliveries, cooking, holding, calibration and cleaning in the same place, or you'll still be keeping a paper book alongside it. SmartChef covers them all.
- Will your staff actually use it? If it needs a training course, it won't get used on a busy Friday. SmartChef is built for chefs, runs on their own phones and works in their own language.
- Does it save time, or just move the paperwork onto a screen? Label scanning, Bluetooth probes and sensors are what make the difference. All three work with SmartChef, and unlimited scanning is included.
- Is the price clear? Watch for setup fees, per-user charges and long contracts. SmartChef is one monthly price with free setup, no contract and a 30-day money back guarantee.
- Is it made for Ireland? Your records should line up with what an Irish EHO asks for and the Safe Catering pack you may already use. SmartChef is built and supported in Kildare by people who know Irish kitchens.
If you're weighing SmartChef up against another system, we've put together an honest SmartChef and KitchTech comparison.
Switching from paper or the Safe Catering pack
Most of our customers came to us from a paper book or the FSAI's Safe Catering pack. SmartChef's records cover the same areas, so your team keeps doing the same checks they already know, just on a phone instead of a clipboard.
You don't need to do anything with your old records except keep them. Pick a day to start, and we'll have your fridges, checks and suppliers set up before then, free of charge. Most kitchens are up and running the same week.
SmartChef is not affiliated with, endorsed or approved by the FSAI.
Not ready to go digital yet?
Our free HACCP record templates are laid out the same way as the app, so whenever you do decide to switch, nothing changes for your team except the pen.
Download the free templatesHow much does HACCP software cost?
Cafés & Food Trucks
€25/month
For smaller kitchens and mobile setups.
Restaurants
€40/month
For full-service kitchens and larger teams.
Both plans include everything: unlimited label scanning, reminders, every record type, staff training, Bluetooth probe support and free setup. Prices exclude VAT. No contracts, cancel any time, 30-day money back guarantee. See full pricing.
What our customers say
— Rachel Adams, Rachel's Café, Glin"The delivery photo feature has been a game-changer, and my staff spend far less time on paperwork now. It's quick, it's simple, and everything just works."
— Niamh McNally, McNally Family Farm"We found it very easy to use from day one. Monitoring is better now, and if we ever have any questions, the SmartChef team are easy to get onto."
Kitchens running on SmartChef
Cafes, pubs, restaurants, farm shops and caterers - if you serve food, SmartChef fits.
HACCP software for every kind of food business
The same records apply whether you run a busy restaurant or a coffee hatch, and SmartChef fits both. Have a look at how it works for your kind of business.
Restaurants · Cafés · Pubs · Hotels · Food trucks · Caterers · Delis · Farm shops · Nursing homes
Questions about digital HACCP
See SmartChef for yourself
The demo takes about a minute. You'll get a sample kitchen with a week of records in it, and a few things to try, including scanning a delivery label.
Set it up yourself in minutes, or we'll do it for you, free.