Transport & Delivery Records
Document outbound food deliveries with batch codes, temperature monitoring, and full traceability for food safety compliance.
What this record is for
This record documents outbound food deliveries — that is, food that leaves your kitchen and is transported to external customers. This is a food safety requirement for any business that delivers prepared food.
Transport and delivery records create a complete chain of custody from your kitchen to the final destination. Combined with batch codes that link back to your cooking records, you have full traceability for every delivery.
Who needs to use it?
Any food business that delivers food to external locations. This includes:
- Caterers delivering to events, offices, or private functions
- Care homes with central kitchens delivering to satellite locations
- Schools delivering meals to other schools or community centres
- Restaurants with delivery services or takeaway operations
- Contract caterers supplying multiple sites
The Delivery Process
1. Batch Code Assignment
Link delivery to cooking records via batch code
SmartChef can auto-generate or accept manual codes
2. Dispatch Temperature Check
Record temperature before food leaves the kitchen
Hot: 63°C+ | Chilled: 0-5°C | Frozen: -18°C or below
3. Transport
Record vehicle, driver, and departure time
Maintain temperature during transit
4. Delivery Confirmation
Record arrival time and recipient sign-off
Note any issues or corrective actions
What does this record capture?
- Food description
- Batch code (linked to cooking records)
- Quantity delivered
- Use-by or best-before date
- Dispatch time and temperature
- Delivery destination
- Arrival time
- Vehicle/driver details
- Recipient signature
Why batch codes matter
Batch codes are the key to full traceability. When SmartChef links your delivery records to your cooking records via batch codes, you can trace any delivered food back to:
- When it was cooked and by whom
- What cooking temperature was achieved
- How long it took to cool (if applicable)
- Where the ingredients came from (via delivery records)
This traceability is critical if there's ever a food safety concern. You can quickly identify affected batches and take appropriate action.
SmartChef automatically links your cooking records to delivery records. When you create a delivery, you can select from recent batches or enter your own batch code.
SmartChef timestamps everything
From dispatch to delivery, SmartChef automatically records times so you have a complete audit trail. Drivers can confirm deliveries on their phones, and recipients can sign digitally.
Transport Temperatures
Try SmartChef
See how easy delivery tracking can be with batch codes and digital sign-off.
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