HACCP records for hotels, big and small
Restaurant, room service, breakfast buffet - all your food safety records in one place. From €25/month, no contracts.
Setup and training included free.
Hotels have more kitchens than most - and more paperwork
Whether you're a boutique guesthouse or a large hotel with multiple restaurants, the food safety paperwork adds up fast. Breakfast buffet, main restaurant, bar snacks, room service, banqueting - each needs its own temperature logs, delivery checks and cleaning records. Paper folders pile up, checks get missed during busy service, and when the EHO arrives you're hunting through different areas trying to find what they need.
SmartChef puts all your HACCP records in one place. Your team logs checks on their phones, reminders make sure nothing slips, and everything is organised and ready to show - whether you run one kitchen or five.
How SmartChef fits your hotel
All your food areas, one system
Main kitchen, breakfast room, bar, room service - set up each area with its own equipment and checks. Everything stays organised in one place.
Buffet temperatures sorted
Running a breakfast buffet? Log hot and cold holding temperatures quickly, with reminders so checks happen on schedule.
Deliveries logged in seconds
Snap a photo of the label and SmartChef pulls the supplier, batch number and expiry date automatically. Delivery records fill themselves in.
Works for international teams
Hotel staff come from everywhere. SmartChef is multilingual, so every team member can use it in their own language - no confusion, no mistakes.
SmartChef vs the alternatives
How digital HACCP with SmartChef compares to paper records and other apps.
| SmartChef | Paper records | Other HACCP apps | |
|---|---|---|---|
| Setup and training | Included free | Do it yourself | Often extra cost |
| Multiple food areas | Yes, organised | Separate folders | Varies |
| Log deliveries from a photo | Yes | No | Rarely |
| Automatic reminders | Yes | No | Some |
| Inspection-ready in seconds | Yes | Searching through folders | Varies |
| Multilingual for all staff | Yes | No | Some |
| Works on phones you already have | Yes | N/A | Usually |
| Bluetooth probe support | Yes (ETI) | No | Some |
| No contracts | Cancel anytime | N/A | Varies |
Food safety requirements for hotels in Ireland
What you need to know to stay compliant.
HACCP applies to all food service
Every part of your hotel that handles food - restaurant, bar, room service, breakfast buffet, banqueting - must follow HACCP-based food safety procedures. This applies whether you're a 10-room guesthouse or a 200-room city hotel. You need to keep records that prove you're following your procedures.
Temperature controls for buffets
If you run a breakfast buffet or any self-service food display, hot food must stay above 63°C and cold food below 5°C. You need to check and record these temperatures regularly - typically every couple of hours during service. SmartChef's hot and cold holding records make this straightforward.
Deliveries need checking
Hotels often receive multiple deliveries daily from various suppliers. Each delivery should be checked - temperature of chilled items, packaging condition, expiry dates. Recording these checks protects you if there's ever a problem traced back to a supplier.
Cleaning schedules for each area
Environmental Health Officers expect to see cleaning schedules and evidence they're being followed - for each food service area. SmartChef's cleaning schedule lets staff tick off tasks as they're done, with everything logged and time-stamped.
Staff training requirements
All staff handling food should have appropriate food safety training. With high turnover in hotels, keeping everyone trained can be challenging. SmartChef includes access to online HACCP training at Level 1 and Level 2, so you can train new staff without external courses.
Records must be available for inspection
When an EHO visits, they'll want to see your HACCP records for whichever area they're inspecting. With SmartChef, everything is on your phone or tablet, organised by area and date. You can show them exactly what they need in seconds, not minutes.
Ready to get started?
Setup and training are included free. We'll configure SmartChef for all your food service areas.
Simple, honest pricing
Plans from €25/month - for small guesthouses and large hotels alike. No contracts, cancel anytime, and a 30-day money back guarantee. See pricing.
Frequently asked questions
Ready to simplify your hotel's HACCP?
Try the interactive demo or get started today - setup and training included free.
Questions? Get in touch - we're happy to help.