The Fastest Delivery Check in Irish Kitchens — Snap, Sign and Done

If you asked most chefs or kitchen porters which part of HACCP they dislike the most, “deliveries” would be high on the list. Clipboards, pens, labels, temperatures, batch codes, dates… it all takes time — especially when the van shows up right in the middle of prep.

And let’s be honest: delivery logs are one of the most commonly missed HACCP records in Irish restaurants, cafés, takeaways and hotels.

So we built something new inside SmartChef — a faster, cleaner, AI-powered way to log deliveries that your staff can use on their own phones or on a kitchen tablet. It's your all in one Digital Food Safety HACCP App.

And honestly? It’s an absolute gamechanger.

Good news: this isn’t an add-on. The AI delivery-scanning feature is fully included in the basic SmartChef package — no extra fees, no per-scan charges.

How the delivery workflow works — in about 10 seconds

We designed it so any member of the team can do a fully compliant delivery check in roughly 10 seconds. No exaggeration. No drama. Just snap, sign and done.

1. Choose the supplier from the dropdown

That’s the only thing they have to select manually. The list is built from your own suppliers, so there’s no retyping names or guessing who delivered what.

2. Snap as many photos as you need

One photo or several — SmartChef handles multiple images in one go for that supplier. Packaging, labels, delivery boxes, pallets… whatever arrives at the door.

3. SmartChef’s AI reads the images instantly

In a couple of seconds, the system extracts the key delivery details:

• Product description
• Batch code / lot number
• Best-before or use-by date
• Other important label details

At the same time, SmartChef automatically captures:

• Date
• Time
• Which user logged the delivery
• Linked photo evidence

The AI is consistently around 95% accurate in real-world Irish kitchens. If it gets one small detail wrong, it’s fixed with a quick tap before you sign.

4. Staff take a sample temperature

Your team still takes a sample temperature for chilled or frozen deliveries, but that’s it — no long forms or copying lists. Just the important reading and a quick entry.

5. Sign the form and you’re done

Once it all looks right, the staff member signs the form and submits. A full delivery log — complete with AI-extracted details and photo evidence — in about 10 seconds.

Why photos make your HACCP much stronger

Under the Safe Catering Pack, HACCP requirements and guidance from the Food Safety Authority of Ireland (FSAI) and safefood, delivery checks are essential for:

• Correct temperatures
• Safe packaging and labelling
• Traceability
• Product condition on arrival

Photos give you bulletproof evidence that handwritten forms simply can’t compete with. EHOs love it because it’s real, not written afterwards.

With SmartChef:

• You never lose delivery records
• Photos are linked to every log
• No smudged ink or missing clipboards
• Multi-site managers gain full visibility
• Staff no longer dread delivery paperwork

It’s digital HACCP that actually removes work instead of adding to it.

Designed for real Irish kitchens

This feature wasn’t built in a lab — it was shaped by feedback from Irish restaurants, takeaways, cafés, bakeries and hotels who all said the same thing:

“Delivery checks take too long and they’re too easy to miss.”

SmartChef fixes that because:

• It takes around 10 seconds per delivery
• It’s included in the basic package — no extra AI fees
• It’s simple enough for anyone on the team to use
• It eliminates most manual data entry
• It works on staff phones or tablets
• It keeps EHOs happy with clean, photo-backed records
• It improves traceability from day one

Digital HACCP shouldn’t be complicated. It should feel like something that should have existed years ago. This delivery feature finally does.

Try it — you’ll see why it’s a gamechanger

You can try the delivery workflow in your own kitchen today, free:

• 👉 Choose a supplier from the dropdown
• 👉 Snap your delivery photos
• 👉 Let the AI fill in all the details
• 👉 Enter a sample temperature
• 👉 Sign and submit

A full, accurate delivery check in about 10 seconds. Start a free trial or book a quick demo at SmartChef.ie.

FAQ: Delivery logging, photo evidence & digital HACCP

1. Do staff need to choose a supplier first?

Yes. Staff select the supplier from a dropdown before snapping any photos. After that, SmartChef handles the rest of the delivery logging automatically.

2. Can they snap multiple images for one delivery?

Absolutely. Staff can capture multiple photos for the same supplier in a single workflow, so they can cover all boxes, pallets and labels quickly.

3. What information does SmartChef extract from the photos?

SmartChef's AI reads the key delivery details: product description, batch code or lot number, best-before or use-by date, and other important label information. Date and time are captured automatically.

4. How accurate is the AI?

In real Irish kitchens, the AI is typically around 95% accurate. Any small errors can be corrected with a quick edit before you sign off.

5. Are delivery photos saved?

Yes. Every photo is securely saved and linked to the delivery record. That gives you strong traceability and clear evidence for EHO inspections.

6. Do staff still need to take temperatures?

Yes, staff still take temperatures on a sample basis and enter them manually. The AI handles the rest of the delivery details so the process is much faster overall.

7. Can staff use their own phones?

Yes. SmartChef works on smartphones and tablets, so staff can log deliveries directly from their own phone, as well as from a shared kitchen device.

8. Does SmartChef work offline?

No. SmartChef is a cloud-based digital HACCP system and requires an internet connection to upload photos and process delivery data using AI.

9. Is there an extra cost for the AI delivery scanning feature?

No. The delivery-scanning feature is included in the standard SmartChef package. There are no hidden or per-scan fees.

10. Do EHOs accept photo-backed digital delivery records?

Yes. Environmental Health Officers in Ireland generally welcome clear, timestamped digital records with photos, as they provide strong, reliable evidence of how your deliveries are managed.